14. Extensions to Existing Contracts

14.1

Where extensions to existing contracts are made, the extensions must be determined in accordance with the contract terms, for a specified period and made in accordance with the principles set out in the Council’s Purchasing Guide.

14.2

Any extension must be:

14.2.1	Fully documented and notified to the Procurement and Contracts Unit to update Contract Register
14.2.2	Subject to a written report in an approved format to be submitted to the relevant Senior Manager and Section 151 officer, which shall include reasons for the extension which demonstrate that the need for the extension is genuinely exceptional
14.2.3	Subject to approval by the Senior Manager and Section 151 officer, who shall record that they have considered the reasons for the extension and that they are satisfied that the circumstances justifying the extension are genuinely exceptional.

14.3

Any extension must take into account:

14.3.1	Probity
14.3.2	Best value/value for money principles

14.4

For contracts subject to EU Rules, any extension must meet the conditions set out in the EU Rules in addition to the more general requirements set out above.

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