General Conditions of Contract

18. Payment of Invoices

18.1

Subject to any contractual or equitable right of set-off the Council will pay the Contractor following receipt of an invoice which is accurate and contains full details of the work carried out.

18.2   

Invoices for work undertaken under the Contract shall be rendered at the time and in the manner specified in the Contract.

18.3   

If, for the purpose of providing the Services, the Contractor enters into a contract for the supply of goods or services with a third party, the Contractor shall include in that contract a provision which requires the Contractor to pay for those goods or services within 30 days of the Contractor receiving a correct invoice from the third party.

18.4   

If the Contractor believes that payment for a correctly submitted invoice is overdue, he should, in the first instance, speak to the Authorised Officer. In the event that the problem is not resolved to his satisfaction, he should write to the relevant Strategic Director of the Council setting out his case. The Strategic Director shall ensure that the complaint is dealt with and that the Contractor is not treated adversely in future for having made a complaint.

18.5   

For the purpose of calculating any statutory interest under the Late Payment of Commercial Debts (Interest) Act 1998, the relevant date for the payment of the debt shall be deemed to be the last day of a period of 30 days commencing on the day when the invoice was received by the Council.  The relevant date shall apply unless the invoice was presented before the Contractor performed his obligations under the Contract and, in these circumstances, the relevant date shall be deemed to be the last day of a period of 30 days commencing on the day when the Contractor performed his obligations under the Contract.

18.6  

The Council will make payments within thirty days of receipt of invoices which are not disputed. Notification of a disputed invoice will be advised in writing by the Council to the Contractor as soon as is reasonably practicable after receipt of the invoice by the Council. Payment will only be withheld in respect of the disputed amount.

18.7   

The Council will accept liability to pay only for the work undertaken in accordance with the Contract.

18.8  

The Council will make payments due under the Contract to the Contractor through the Bank Automated Clearing System (BACS).

Back to contents

Procurement

E-mail: contracts@thanet.gov.uk

Tel: 01843 577111