11. Standard Contract Documentation

Doing business with Thanet District Council

In very general terms, the following will be expected of people who want to work for the council as contractors. More detailed requirements will be included in the specific contract documents:

• The council contracts under English law and the jurisdiction of the English courts.
• Suppliers must accept the council's General Conditions of Contract. Follow the link below for more details.
• Suppliers must have no convictions for fraud, corruption, serious environmental breaches or other relevant offences.
• Suppliers must be assessed as financially sound.
• Suppliers must have relevant insurances.
• Suppliers must be willing to provide a parent company guarantee or performance bond as required. 
  The council will seek references from current or past employers.
• Suppliers must provide evidence of any relevant certificates relating to professional status, quality standards, environmental standards, etc.
• Suppliers must provide relevant policy statements relating to health and safety, environment and equal opportunities as requested.
• Suppliers must be able to provide details of the company’s policies and procedures for ensuring equal opportunities. A statement of the council’s policy can be found at Equality and Diversity  
• Thanet District Council and its staff, elected members and volunteers should undertake reasonable care that contractors doing work on behalf of the Council are monitored appropriately.   Any contractor or sub-contractor where workers are likely to come into contact with children should have it’s own equivalent Child Protection Policy, or failing this, must comply with the terms of the Council’s Child Protection Policy.  Where there is potential for contact with children or young people it is the responsibility of the manager who is using the services of the contractor to check that the correct Criminal Records Bureau check has been satisfactorily completed. 

Conditions of Contract

The Council will always contract under its own Conditions of Contract as a minimum requirement.

• Introduction
• Regulatory Framework
• Project Management
• Options Appraisal
• Code of Conduct for Employees and Councillors
• Preparing to Purchase
• Kent Authorities' Contract Standing Orders and Purchasing Guide at Thanet
• Collaborative and Partnership Working
• Pre-qualification and Accreditation
• EC Procurement Regulations
• Standard Contract Documentation
• e-Procurement
• Sustainability and Best Value

E-mail: contracts@thanet.gov.uk

Tel: 01843 577111