Privacy Statement

Privacy Statement

Thanet District Council (TDC) complies with the Data Protection Act 1998 and is registered as a ‘Data Controller (Reg. No. Z5398859). TDC endeavours to keep your personal information accurate and up to date and ensures that it is not kept longer than necessary.

How we use your personal information

TDC collects and uses your personal information to provide you with statutory and other services. Your personal information may be shared with internal departments or with external partners and agencies involved in delivering services on our behalf or for the purposes of the detection or prevention of crime.

Statutory services such as protection of vulnerable children and adults, may involve collecting, using and sharing Sensitive Personal Data as defined by the Data Protection Act 1998.  TDC does not disclose or share sensitive or confidential information without your explicit consent except in a small number of situations where disclosure is required by law, or where we have good reason to believe that failing to do so would put you or someone else at risk.

You may decide you do not wish your personal information to be collected or shared, or may set conditions on our use of it.  In such cases we may not be able to provide you with the service you require, or may only be able to provide it in a limited way. There are occasions where we have a statutory obligation to collect or use personal information.  TDC may use ethnic, gender, sexual orientation and age information (i.e. equality data) to compile statistics in order to comply with the Equality Act 2010 and Public Sector Equality Duty and assist in planning and service provision. Such data does not identify individuals or affect your entitlement to services.

TDC must protect public funds and may use personal information and data-matching techniques to detect and prevent fraud, and ensure public money is targeted and spent in the most appropriate and cost-effective way. In order to achieve this, information may be shared with other bodies responsible for auditing or administering public funds including the Audit Commission, the Department for Work and Pensions, other local authorities, HM Revenue and Customs, and the Police.  TDC reserves the right to monitor and record electronic communications (website, email and telephone conversations). There are a number of reasons why we may do this; staff training, records of conversations or detection, investigation and prevention of crime. TDC will inform you if your call is being recorded or monitored.

Sometimes we use data held by the Council to carry out research which helps us evaluate and inform how we deliver services. We process research and statistical data to provide intelligence about Thanet including demographic data, population projections, the economic situation, health and wellbeing information. You cannot be personally identified from any published research we produce from it.

TDC may use personal information to identify individuals who need additional support during emergencies or major incidents e.g. emergency evacuation.

Third Parties

TDC does not pass personal data to third parties for marketing, sales or any other commercial purposes without your prior explicit consent. Your personal information may be processed by an external service provider acting on our behalf in order to provide one or more services.

We may process your personal information using web services hosted outside the European Economic Area, but only where a data processing agreement is in place that complies with obligations equivalent to those of the Data Protection Act.

Email

Emails that we send to you or you send to us may be retained as a record of contact and your email address stored for future use in accordance with our record retention schedule.

You should be aware that there are currently no encryption facilities within TDC’s email server.  For confidential issues, TDC recommends that you complete our secure online forms or correspond with the relevant officer or department, by sealed letter, marked ‘Private & Confidential’ if appropriate. 

Website

The TDC website does not store or capture personal information of users with general public access, but does log the IP address of a visitor.  TDC does not use cookies for the general running of the www.thanet.gov.uk website, but does use them to enable requested services (e.g. payments) and to remember choices during the visit.  Anonymous information about page visits is collected using Google Analytics.

Using our website confirms your acceptance our cookies.

All web systems used by Thanet District Council which require the transfer of sensitive personal data such as payment card details have been placed in a secure area. Payment card details are entered directly onto the bank’s website and are not stored by Thanet District Council. This facility is provided by an authorised third party supplier whose site operates full commercially accepted security procedures to protect your transaction.

Where our website links to external resources or websites, these may add their own cookies. These are outside our control. Cookies can be disabled by changing the settings on your computer browser, but you may need to re-enter information at times.

Your Rights

You have the following rights:

  • To ask TDC whether it holds personal information about you.
  • To be given details about the purposes for which the council uses the information and of other organisations or persons to whom it is given.
  • You may request that TDC stops processing your personal data in relation to any council service. (This may delay or prevent us delivering a service to you. We will seek to comply with your request but may be required to hold or process information to comply with our legal duties).
  • You are entitled to request access to and a copy of any information we hold about you. 
  • If you find that the information TDC holds about you is no longer accurate, you have the right to ask to have this corrected.
  • You have the right to see CCTV images of yourself and be provided with a copy. 

Please contact the Information Governance and Equality Team at foi@thanet.gov.uk or by post at Thanet District Council, PO Box 9, Cecil Street, Margate, Kent CT9 1XZ to exercise any of these rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.